Category 2 Institutes and Centre under the auspices of UNESCO

These Rules of Procedure have been prepared with reference to Article 7 of the Agreement signed in September 2020 between the United Nations Educational, Scientific and Cultural Organization (UNESCO) and the Government of the Islamic Republic of Iran regarding the establishment of an International Centre for the Integrated Management of Watershed and Bio-resources in Arid and Semi-arid regions (ICIMWB), as authorized by Resolution 31 at UNESCO’s 38th General Conference (November 2015).

Composition of the Governing Board:

According to these Rules of Procedure and Article 7 of the above Agreement, ICIMWB will be guided and overseen by a Governing Board composed of:
i. a representative of the Government or his/her appointed representative, who shall be the Minister of Jahad-e Agriculture or the person he/she designates, acting as Chairperson of the Board;
ii. Representative of the Director-General of UNESCO;
iii. Director of the Centre, as an observer without the right to vote;
iv. Representatives of UNESCO Member States and Associate Members who have already sent to the Centre notification for membership, and have expressed interest in cooperation with the Centre and contributing to its activities;
v. Representatives of international organizations and research and academic centres in the field of Centre’s activities, which have sent to the Centre notification for membership.The Board reserves the right to decide on what organizations/institutes may become members of the Board based on the following criteria:
– organization/institute is making a substantial financial and/or technical contribution to the running of the Centre;
– organization/institute is co-sponsoring one or more projects of the Centre;
– organization/institute contributes to the implementation or proposing activities for the Centre in any of the areas of training and capacity building, science and research, knowledge and technology transfer;
– organization/institute’s can provide the necessary funding to support participation in the Board;The term of office of Board members is six years, with possibility for re-election. Two consecutive member absences from the Board meetings will be considered as lack of interest and will be replaced by other members.

Roles and responsibilities of the Governing Board:

The planning, definition of priorities, and supervision of the execution of programmes are ensured by the Governing Board, who shall:
a) approve the long-term and medium-term programmes of the Centre;
b) approve the annual work plan and budget of the Centre, including the staffing table;
c) examine the annual reports submitted by the Director of the Centre, including a biennial self-assessment of the Centre’s contribution to UNESCO’s approved programme objectives and budget;
d) examine the periodic independent audit reports of the financial statements of the Centre and monitor the provision of such accounting records necessary for the preparation of financial statements;
e) adopt the rules and regulations and determine the financial, administrative and personnel management procedures for the Centre in accordance with the laws of the host country;
f) decide on the participation of intergovernmental organizations and international organizations in the work of the Centre.

Additional Notes:

• According to the Agreement, for the first meeting of the Board, the procedure shall be established by the Government and UNESCO. In this meeting the Chair shall be introduced to Board members, and Board member composition and Rules of Procedure approved;
• In Board meetings the majority agreement (half+1) of all attendees shall be necessary for the adoption of decisions. The Board shall strive to make decisions by consensus and if consensus cannot be reached, decisions shall be taken by majority vote;
• The Centre will act as Secretariat of the Board and conduct work primarily by electronic correspondence. Board meetings are envisaged once a year, which will be virtual or in person;
• The Board shall meet in an extraordinary meeting if convened by the Chair, either on his/her own initiative or on at the request of the Director General of UNESCO, or majority of Board members;• The agenda of ordinary annual meetings and related documents shall be sent by the Chair with an invitation letter to all Board members at least two months prior to the date of Board meeting; Any suggestion by Board members need to be received at least one month prior to the Board meeting and shall not conflict with the provisions of the Agreement;
• The agenda and date of consecutive Board meetings will be discussed and suggested by the Board Secretariat and approved in advance, at each Board meeting. Official language of Board meetings and further communications is English.
• The Chair may ask for an electronic vote when urgent decisions need to be taken between two Board meetings. The decision will need approval of the majority of Board members;
• In the absence of the Chair, he/she shall designate one of the Board members to preside over the meeting with same powers and duties as the Chair. Such changes will be announced via the Centre to all Board members;
• Any Member State wishing to leave the Board shall inform the Chair in writing at least two months prior to the Board meeting. The list of Board members may be modified and updated regularly at the Centre and Board members informed accordingly.